Position: Administrative Assistant, Financial Services
Department: Finance & Administrative Services
Type of Position: Part-time Regular
Exemption Status: Non-Exempt
Work Schedule, Hours per week: Monday-Friday, 25 hours per week
Opportunity for hybrid schedule: No
Starting Salary Range: $16.68 - $21.23 and determined based on relevant years of work experience provided on application and resume.
Position Summary: The Administrative Assistant, Financial Services performs a variety of administrative support duties to support the Financial Services department of Johnson County Community College (JCCC), ensuring that accounting, budgeting, and financial reporting operations run smoothly and efficiently. This position reports to Vice President, Chief Financial Officer.
Required Qualifications:
- High School Diploma or Equivalent, and 2+ years of related experience.
Preferred Qualifications:
- Experience in a higher education environment preferred.
Position details include but are not limited to:
- Executive & Departmental Support:
- Support the Chief Financial Officer, leaders, and staff members across the Financial Services department.
- Handle operational duties to allow departmental leaders to focus on higher-level strategic tasks.
- Conduct administrative tasks in support of procurement, accounts payable, accounting services, and payroll operations as required.
- Office Administration & Communications:
- Facilitate effective and efficient operations across Financial Services by managing administrative aspects of the day-to-day activities, including relaying messages, facilitating communications, managing the calendar, directing visitors, scheduling meetings, editing and proofreading documents, and handling inquiries.
- Prepare correspondence, spreadsheets, and other written communications by composing text, typing, proofreading, and finalizing documents.
- Answer phone calls, transfer callers to the appropriate parties, and take messages in a prompt and courteous manner.
- Meeting Coordination & Records Management:
- Plan and compile meeting agendas for leadership meetings in collaboration with key stakeholders.
- Attend meetings and accurately record discussions, decisions, and action items. Organize and categorize meeting minutes for easy reference.
- Return finalized meeting minutes to participants in a timely manner. Maintain accurate and complete records and prepare reporting related to departmental activities.
- Compile and maintain departmental records, files, and information.
- Conduct research as needed. Enter data into various systems and spreadsheets with attention to detail and accuracy.
- Procurement & Travel Program Support:
- Serve as a point of contact for customer support related to JCCC's Procurement Card (P-Card) and travel programs.
- Answer questions regarding procedures and processes related to travel and reimbursement policies of expenses related to same-day travel, overnight travel, candidate travel, and donor expense reimbursement.
- Facilities & Purchase Management:
- Monitor office supply levels and place orders to replenish supplies for the department.
- Initiate and coordinate requests for service and/or maintenance as issues arise.
- Enter departmental purchase requisitions by completing the established forms and providing details related to items needed, quantity, specifications, and any other required relevant information.
- Other duties as assigned:
- Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management.
To be considered for this position we will require an application, resume, and cover letter.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Benefits Category
For Part‑time Regular Employees
- Optional Retirement plan access
- Personal annual leave
- 14 days of paid holidays
- Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
- Free access to the Gym on campus for all employees and dependents
- Discount to the Hiersteiner Child Development Center
- And many more!
About JCCC:
Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Mission: JCCC inspires learning to transform lives and strengthen communities.
Vision: JCCC will be an innovative leader in equitable student access, learning and success.
Equal Employment Opportunity:
JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550, Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure:
If you need any assistance throughout the search process, please reach out to the HR@jccc.edu. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email HR@jccc.edu.
