Position: Administrative Assistant, Foundation
Department: Advancement & Government Affairs
Type of Position: Full-time Hourly
Exemption Status: Non-Exempt
Work Schedule, Hours per week: Monday-Friday, 40 hours per week
Opportunity for hybrid schedule: No
Starting Salary Range: $20.47-$26.35 and determined based on relevant years of work experience provided on application and resume.
Position Summary: Perform various administrative support duties for the Johnson County Community College (JCCC) Foundation to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring information security and compliance.
Required Qualifications:
- May assist less-experienced team members.
- Requires a High School Diploma and 3+ years of related experience.
Position details include but are not limited to:
- Secure and process accounts receivable checks or cash, complete deposits daily as needed, and provide necessary information to the Coordinator - Gift Processing.
- Accurately enter new constituent information into Raisers Edge software when gifts arrive.
- Assist with reserving meeting rooms, catering, and audio/visual equipment, and process supply orders as directed.
- Lead the execution of JC3 Innovation (the business is a division of the JCCC Foundation) through inventory control, order processing and tracking, accounts payable and receivable, and vendor relationships.
- Ensure all office equipment and technology is operating effectively and coordinate support from Information Technology or outside vendors when necessary.
- Prepare Foundation-related requests for payment (catering, Foundation sponsorships, memberships/subscriptions, etc.).
- Oversee the scholarship donor thank you letter process, ensuring letters are received from Financial Aid, scanned, and properly disseminated to donors in a timely manner.
- Answer incoming Foundation phone calls and monitor the Foundation Department email and calendar.
- Greet all guests as they enter and appropriately provide information/direction as needed. Route all incoming calls or guests to the appropriate contact or department.
- Ensure the Foundation front office is organized and welcoming.
- Execute a variety of mailing projects, including donor acknowledgment letters, by creating letters and labels and folding/stuffing/merging documents.
To be considered for this position we will require an application and resume.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Benefits Category
For Full‑time Employees:
- Health insurance with some employer paid options.
- Life insurance & AD&D (employer provided)
- Retirement plans (403(b), 457(b), and KPERS)
- Employer paid 8% contribution into a 403(b) no match required
- Paid time off (vacation, sick, personal, and floating holidays)
- 14 days of paid holidays
- Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
- Tuition reimbursement / assistance for non‑JCCC courses for employee
- Free access to the Gym on campus for all employees and dependents
- Discount to the Hiersteiner Child Development Center
- And many more!
About JCCC:
Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Mission: JCCC inspires learning to transform lives and strengthen communities.
Vision: JCCC will be an innovative leader in equitable student access, learning and success.
Equal Employment Opportunity:
JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550, Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure:
If you need any assistance throughout the search process, please reach out to the HR@jccc.edu. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email HR@jccc.edu.
