Position, Department: Employment Specialist, Human Resources
Type of Position: Full-time Hourly, Non-Exempt
Work Schedule, Hours per week: Monday-Friday, 8 a.m.-5 p.m., 40 hours per week
Pay Range: $20.47-$26.35 and determined based on relevant years of work experience.
Opportunity for hybrid schedule: Yes
Benefits Category: Full-time Benefits
Position Summary: The Employment Specialist is responsible in supporting the talent acquisition and recruitment team in coordinating and implementing various aspects of the recruitment lifecyle process. This role involves initiating the onboarding and offboarding process, managing candidate communications, organizing recruitment events, and maintaining accurate candidate records.
Required Qualifications:
Requires an Associate’s degree with three years of Human Resources experience. Experience many subsititue for degree.
Knowledge of HR processes, best practices, laws, and regulations
Ability to collaborate with staff members at all levels across JCCC to resolve conflicts and promote positive employee relations
Excellent listening, verbal, and written communications skills
Strong customer service, interpersonal, and organizational skills with keen attention to detail
Ability to prioritize multiple tasks in a changing environment to meet organizational needs
Ability to display good judgment, time management, and flexibility while working under pressure
Critical thinking, problem-solving, mediation, negotiation, and conflict resolution skills
Proficient in Microsoft Office applications (Word, PowerPoint, Outlook, Excel)
Able to work independently and as part of a team
Ability to simplify complex interpersonal problems and identify appropriate options and creative solutions
Ability to maintain confidentiality and discretion
Preferred Qualifications:
To be considered for this position we will require an application, resume, and/or cover letter.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Position Details: Job duties include but are not limited to:
- Partner with the Talent Acquisition team to manage the administrative lifecycle of hiring for part-time and full-time positions, including drafting and preparing job requisitions, compiling personnel files and materials, and ensuring documentation is accurate and complete throughout the hiring process.
- Serve as the primary for entering and validating employee data changes in the Human Resources Information System (HRIS), including updates to personal information, degree completions, and employment status. Proactively communicate relevant changes to Payroll and other internal stakeholders.
- Serve as the primary contact for hiring part-time positions including job postings, applicant tracking, scheduling interviews, generating offer letters, initiating background checks, and other caniddate related communications.
- Facilitate the creation of Electronic Personal Action Notices through the Human Resources Information System and ensure accurate data entry as required.
- Process the pre-onboarding process including preparing and issuing offer letters, initiating background checks and motor vehicle reports, and overseeing timely completion of electronic I-9 forms.
- Maintain and update applicant tracking system (ATS) with accurate candidate information, statuses, and requisitions are consistently maintained and up to date. Monitor system workflows to identify and resolve gaps or inefficiencies.
- Manage the administrative offboarding process by initiating notifications to HR and relevant departments, tracking completion of offboarding steps, and ensuring a smooth employee transition.
- Work closely with the talent acquisition team to streamline and improve the recruitment process and serve as back up with the posting, screening, and other day to day onboarding process as needed.
- Provide logistical and administrative support to the Sr. Talent Acquisition Specialist during participation in career fairs, networking events, and other recruitment marketing initiatives.
- Assist in the transition of candidates from the hiring process to the onboarding stage.
*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email HR@jccc.edu.
