Position, Department: Administrative Assistant, Dental Hygiene, Academic Affairs
Type of Position: Part-time Regular, Non-Exempt
Work Schedule, Hours per week: M-Th 7am to 3 pm, No summer hours, 25 hours per week
Pay Range: $17.82 - $22.80 and determined based on relevant years of work experience.
Benefits Category: Part-time Benefits
Position Summary: This part-time administrative assistant position at Johnson County Community College's Dental Hygiene Clinic is well-suited for someone with a combination of administrative, customer service, and dental or academic experience. The role emphasizes creating a welcoming environment and managing key front-office tasks, such as cash handling, data entry, quality control of records, and supporting clinical operations. This position would be ideal for candidates who enjoy interacting with diverse groups, managing office tasks with precision, and working within a structured environment.
Key Takeaways for Applicants:
Hours & Schedule: 25-30 hours per week during the academic year (Monday to Thursday, 7:00 am to 3:00 pm) No work during the winter and summer breaks.
Required Qualifications:
- Associate's degree
- Proficiency in Microsoft Outlook, Excel, and Word
- Strong communication skills
- At least two years of related professional office experience
Preferred Qualifications:
- Knowledge of database and dental practice management software and Microsoft Teams
- Prior experience in a dental or academic setting
- Three or more years of experience, especially in a dental or academic setting, with added value for dental practice management and customer service expertise
To be considered for this position we will require an application, resume, cover letter and transcripts.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Position Details: Job duties include but are not limited to:
- Greet students, faculty, staff, patients, and community members professionally; answer the phone, monitor email, send and receive records from dental offices; maintain the confidentiality of information; answer questions from students, faculty, and clinical patients.
- Conduct data entry and quality control of student clinical patient records; verify data is complete and accurate; ensure incorrect or missing data is gathered and returned prior to processing; add and deactivate students and faculty from systems; create reports from all systems for program faculty and director.
- Provide feedback to students regarding clinical practice record management by following the documented process outlined on the quality assurance form.
- Promote the values of integrity, teamwork, and professionalism in the dental setting and value the dental hygiene education profession.
- Strictly follow the Health Insurance Portability and Accountability Act (HIPAA) and Family Educational Rights and Privacy Act (FERPA) regulations for healthcare and college entities.
- Accurately manage cash handling and balancing of the dental hygiene cash box.
- Process and follow up on office supply inventory orders.
*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.
