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Financial Aid Accounting Specialist

Apply now Back to search results Job no: 496779
Work type: Full-time Hourly
Location: Overland Park Main Campus
Categories: Administrative Support

Position, Department: Financial Aid Accounting Specialist, Student Success & Engagement

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week

Pay Range:  $15.95-$20.31 and determined based on relevant years of work experience.

Benefits Category: Full-time Benefits 

Position Summary: The responsibilities of this position include Official Return of Title IV, Post Withdrawals, reviewing daily disbursement to ensure accurate payment of financial aid and working daily, monthly and semester accounting reports. Manage outside scholarship funds of over $1 million. Perform specialized accounting work requiring specific knowledge of the principles of accounting and financial aid federal regulations.

Required Qualifications:

  • Two years of formal post-secondary education or equivalent required, Bachelor’s degree preferred.
  • Two years of administrative/accounting office experience required.
  • One year of experience with federal aid programs or higher education preferred.
  • Previous computer experience and typing skills required.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

  • Serve as accounting specialist- Monitor daily disbursement report. Responsible for official R2T4 calculations and applicable communication to students. Process daily and weekly accounting reports. Receive and respond to student emails. Receive and process Tuition Reduction forms. Receive and process Notetakers payment requests. Receive and process outside scholarship payments on behalf of students. Work closely with Outside Donors, Business Office, Human Resources, as well as faculty and staff.
  • Performance is acceptable when: a. Disbursement report is reviewed daily and any discrepancies cleared b. Student emails are responded to in a timely manner c. R2T4 and Post Withdrawal is calculated and processed according to Federal Regulations d. Other accounting reports are worked to ensure proper payment of financial aid e. Process reallocations forms for book advances, dining funds, etc. f. Notetaker payment requests are processed in a timely and correct manner g. All outside scholarship checks are processed and paid correctly. 
  • Serve as Financial Aid Department representative – Support and assist students with inquiries, questions and problems. Assist with other inter-departmental task and assignments upon request, including but not limited to answering incoming phone calls and assisting at the front desk.
  • Performance is acceptable when: a. Positive and cooperative relationships are established with other members of the department. b. Changing priorities within the department are met with flexibility and adaptability. c. Students receive the service and information needed in a timely and favorable manner. d. Knowledge, judgment, and independent decision making resolving questions, problems, and issues are demonstrated.
  • Serve as Student Services Representative to support and assist students – Assist with other department upon request.
  • Performance is acceptable when: a. Positive and cooperative relationships are established with other members of the division. b. Changing priorities within the division are met with flexibility and adaptability.

*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer.  JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws. 

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (, or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to:

Disclosure:  If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email


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