Position, Department: Accounting Specialist II, Operations

Type of Position: Full-time Temporary, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week

Pay Range:  $17.82-$22.80 and determined based on relevant years of work experience.

Benefits Category: Medical Benefits

Position Summary: Process payments, deposits, and tuition refunds while supporting the Student Account Services function through communication with students, parents, and departments regarding account balances, holds, payments, refunds, and more.

Required Qualifications:

• Completes assignments with little supervision.
• May assist less-experienced team members.
• Typically requires 3+ years of related experience.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

• Ensure timely and accurate recording of revenues, receivables, and removal of holds preventing enrollment, including but not limited to tuition and fee payments, departmental deposits, selective admissions deposits, scholarship payments, procurement card repayments, and invoice payments. 
• Balance the cash drawer and reconcile activity daily.
• Process tuition refunds via credit cards, checks, and direct deposit in a timely and accurate manner based on the original payment method. Ensure accordance with departmental and Title IV regulations and policies. Communicate with students regarding the status of refunds and initiate stop payment requests.
• Coordinate refund efforts amongst the part-time Accounting Specialists during large volume periods. 
• Support departmental leadership in managing Marketplace, including generating reports on products and services on a regular and ad-hoc basis, distributing reports appropriately, and creating new products as requested by staff and faculty.
• Maintain a cash vault to take payments from various parties across campus. Order cash and provide change, cash boxes, and/or credit card equipment. Maintain vault log to ensure cash bags and equipment are returned in a timely manner.
• Maintain knowledge and awareness of applicable regulations, such as FERPA, PCI, and GLB, to ensure compliance and identify suspicious patterns or activities.
• Assess miscellaneous charges to student accounts and make appropriate account adjustments for unapplied payments. Write off small balances on accounts. 
• Support Student Account Services by assisting staff, students, and parents with various inquiries and topics, such as account status, deadlines, payment options, tuition rates, refund appeals, 1098T forms, and availability of college resources.
• Work to resolve issues and disputes, including handling difficult interactions with diplomacy and patience. Maintain coverage of phone queue and email. 
• Assist departmental leaders in reviewing systems and processes, updating procedures, and advising staff and faculty on deposits and processes. 

*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer.  JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws. 

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.

Disclosure:  If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email HR@jccc.edu.