Jobs at JCCC - Details - Executive Assistant, Academic Affairs

Position, Department: Executive Assistant, Academic Affairs, Academic Affairs

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: M-F, 8a-5p, 40 hours per week

Pay Range:  $22.65 - $29.31 and determined based on relevant years of work experience.

Benefits Category: Full-time Benefits

Position Summary: Responsible for delivering executive support to Johnson County Community College’s (JCCC’s) Vice President of Academic Affairs (VPAA)/Chief Academic Officer (CAO). Coordinate, prepare, and distribute reports, communications, agendas, reference materials, and minutes for the VPAA with regard to college-wide and Academic Affairs committees.

Required Qualifications:

• Career-level professional within field.
• Considered highly skilled and proficient in discipline.
• Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.
• Requires a bachelor's degree and 6+ years of relevant experience or High School diploma with 10+ years of relevant experience.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

• Assess, prioritize, address, and fulfill internal and external requests for project coordination and management as assigned by the VPAA/CAO. 
• Coordinate, prepare, and distribute reports, communications, agendas, reference materials, and minutes for the VPAA with regard to college-wide and Academic Affairs committees, councils, and taskforces. Coordinate closely with the EVP, VPAA, the President’s Office, Trustees, and other senior leaders. Provide accurate and complete information and updates to all stakeholders regarding various projects and initiatives. 
• Manage the VPAA/CAO budget, including developing, entering, monitoring, and reconciling various details.
• Provide leadership, guidance, training, and assistance for all Administrative Assistants throughout the Academic Branch, acting as a final check for all operational issues when questions arise. Recommend processes, procedures, guidelines, and workflows while implementing changes that have been coordinated with other campus areas. - (Essential)
• Develop and distribute accurate and timely reports, agendas, materials, and meeting minutes. Research, compile, and maintain records and information. 
• Handle operational duties to allow the VPAA/CAO to focus on higher-level strategic tasks. Facilitate effective and efficient operations across the department by managing administrative aspects of the day-to-day activities, including composing correspondence, scheduling meetings, editing, and proofreading documents, managing expenses, and handling inquiries. Arrange travel plans, itineraries, and agendas as needed. 
• Manage a wide variety of projects and activities at the request of the VPAA/CAO by: • prioritizing, organizing, and executing work, • conducting research, • tracking progress to completion, • facilitating communications, • and archiving documents as needed, including those of a sensitive or confidential nature. 
• Greet faculty, staff, students, or other visitors to the Office of the VPAA/CAO in a welcoming and responsive manner. 
• Coordinate schedules and events for the VPAA/CAO with internal and external constituents. Oversee the VPAA’s complex schedules, ensuring they are followed and respected. Resolve overlapping commitments and protect time for shifting priorities. 
• Provide a bridge for smooth communication between the VPAA/CAO’s office and other internal departments, demonstrating leadership to maintain credibility, trust, and support. Display initiative, discretion, and a high level of independent judgment at all times.
• Work closely and effectively with the VPAA/CAO to keep them informed of upcoming commitments and responsibilities, following up appropriately as necessary. Act as a “barometer”, having a sense of issues taking place around JCCC.
• Maintain extensive knowledge of the VPAA/CAO’s roles, responsibilities, and daily operations. Uphold extensive knowledge of JCCC policies and procedures related to the VPAA/CAO’s Office, as well as the President’s Office, Board of Trustees, and other senior leaders. Assist the VPAA/CAO in the interpretation and application of JCCC policies, practices, and procedures. 

*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer.  JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws. 

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.

Disclosure:  If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.