Position: Assistant Director, Financial Aid
Department: Student Success & Engagement
Type of Position: Full-time Salaried
Exemption Status: Exempt
Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week
Opportunity for hybrid schedule: No
Starting Salary Range: $63,293-$82,720 and determined based on relevant years of work experience provided on application and resume.
Position Summary: The Assistant Director of Financial Aid supports JCCC mission by assisting the Director in the strategic leadership, regulatory oversight, and institutional accountability of Title IV financial aid programs. This role provides primary oversight of the Federal Pell Grant Program, Workforce Pell initiatives, and compliance responsibilities related to Gainful Employment (GE) and Financial Value Transparency (FVT) regulations. The incumbent helps safeguard institutional eligibility and minimize compliance risk by ensuring adherence to federal, state, and institutional regulations, including oversight of Pell eligibility, reconciliation, reporting accuracy, and audit readiness. This position collaborates with campus partners to support Workforce Development and eligible academic programs while ensuring alignment with federal accountability standards. This position will supervise the compliance team.
Required Qualifications:
- Bachelor’s degree required. 3+ years of progressively responsible financial aid experience, including Federal Pell Grant administration and demonstrated experience supporting institutional accountability and regulatory compliance functions.
- Demonstrated knowledge of Pell Grant regulations, including Lifetime Eligibility Used (LEU), Mandatory Recalculation Dates (MRR), reconciliation, clock-hour programs, Workforce Pell, and related Title IV reporting and accountability requirements.
- Experience contributing to audit readiness, program review preparation, policy development, internal controls, and institutional risk mitigation efforts.
- Experience working with non-traditional student populations, including Workforce and CTP students.
Preferred Qualifications:
- Master’s degree.
- Prior supervisory or leadership experience.
- Experience serving in an acting or interim leadership role.
- Familiarity with state-level reporting requirements (e.g., KBOR). Strong data analysis and Excel skills.
Position details include but are not limited to:
- Leadership, Administrative Oversight & Institutional Accountability:
- Assist the Director of Financial Aid in the strategic leadership, daily operations, and administrative oversight of the Financial Aid Office, ensuring alignment with institutional goals and regulatory requirements.
- Provide leadership and guidance to staff on complex student cases, compliance interpretation, operational challenges, and best practices to maintain program integrity and service excellence.
- Support the development, implementation, and continuous evaluation of policies, procedures, and internal controls to strengthen institutional accountability, regulatory compliance, and risk mitigation.
- Maintain current knowledge of federal financial aid regulations, including Federal Pell, Workforce Pell initiatives, Gainful Employment (GE), and Financial Value Transparency (FVT) requirements, ensuring institutional readiness for regulatory changes.
- Collaborate with campus partners and represent the Financial Aid Office in cross-departmental initiatives, institutional accountability efforts, audits, program reviews, and compliance-related activities.
- Assist with strategic initiatives, special projects, and operational improvements as assigned by the Director or executive leadership.
- Serve as Acting Director of Financial Aid during periods of absence or vacancy, assuming leadership responsibility and decision-making authority to ensure continuity of operations and regulatory compliance.
- Supervise Compliance team including Sr. Compliance Coordinator and Fraud Prevention Specialist.
- Pell Grant Program Oversight & Compliance:
- Oversee and administer the Federal Pell Grant Program, ensuring compliance with federal, state, and institutional regulations.
- Manage Pell Grant reconciliation, ensuring alignment between institutional systems and COD.
- Review and resolve Pell errors and rejects, including timely corrections and documentation.
- Monitor and manage Lifetime Eligibility Used (LEU) and resolve over-eligibility issues.
- Review and resolve Multiple Reporting Records (MRR).
- Process and oversee Pell restorations related to loan forgiveness, discharge, or reinstated eligibility.
- Translate and convert clock-hour enrollment to credit-hour equivalencies for Pell awarding.
- Identify, resolve, and document Pell over awards.
- Workforce Development, CTP & External Collaboration:
- Administer Pell eligibility for Workforce Development programs, including short-term and non-traditional academic pathways.
- Support Pell awarding for Comprehensive Transition and Postsecondary (CTP) students.
- Collaborate with academic departments to ensure accurate enrollment reporting and program eligibility.
- Coordinate with Kansas Board of Regents (KBOR) or other applicable state agencies to ensure compliance and reporting accuracy.
- Serve as a subject matter expert for Workforce Pell and evolving federal guidance.
- Student & Staff Support:
- Work directly with students to resolve complex Pell eligibility and compliance issues.
- Provide guidance and training to staff on Pell regulations, Workforce Pell, clock-hour conversions, and compliance requirements.
- Support audit preparation, program reviews, and internal compliance assessments.
- Other duties as assigned:
- Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management.
To be considered for this position we will require an application, resume, and cover letter.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Benefits Category
For Full‑time Employees:
- Health insurance with some employer paid options.
- Life insurance & AD&D (employer provided)
- Retirement plans (403(b), 457(b), and KPERS)
- Employer paid 8% contribution into a 403(b) no match required
- Paid time off (vacation, sick, personal, and floating holidays)
- 14 days of paid holidays
- Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
- Tuition reimbursement / assistance for non‑JCCC courses for employee
- Free access to the Gym on campus for all employees and dependents
- Discount to the Hiersteiner Child Development Center
- And many more!
About JCCC:
Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Mission: JCCC inspires learning to transform lives and strengthen communities.
Vision: JCCC will be an innovative leader in equitable student access, learning and success.
Equal Employment Opportunity:
JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550, Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure:
If you need any assistance throughout the search process, please reach out to the HR@jccc.edu. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email HR@jccc.edu.
