Position, Department: Administrative Assistant, Financial Services, Operations
Type of Position: Part-time Regular, Non-Exempt
Work Schedule, Hours per week: Varies depending on department needs, 25 hours per week
Pay Range: $15.95-$20.31 and determined based on relevant years of work experience.
Benefits Category: Part-time Benefits
Position Summary: Perform a variety of administrative support duties to support the Financial Services department of Johnson County Community College (JCCC), ensuring that accounting, budgeting, and financial reporting operations run smoothly and efficiently.
Required Qualifications:
- May assist less-experienced team members.
- Requires 3+ years of related experience.
To be considered for this position we will require an application and resume.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Position Details: Job duties include but are not limited to:
- Support the Chief Financial Officer, leaders, and staff members across the Financial Services departments. Handle operational duties to allow departmental leaders to focus on higher-level strategic tasks.
- Facilitate effective and efficient operations across Financial Services by managing administrative aspects of the day-to-day activities, including relaying messages, facilitating communications, managing the calendar, directing visitors, scheduling meetings, editing and proofreading documents, and handling inquiries. Responsible for managing itineraries, travel and hotel arrangements, and expenses.
- Prepare correspondence, spreadsheets, and other written communications by composing text, typing, proofreading, and finalizing documents. Reviews uncashed check listing for Accounts Payable to send correspondence.
- Plan and compile meeting agendas for Financial/Business Services leadership meetings in collaboration with key stakeholders. Attend meetings and accurately record discussions, decisions, and action items. Organize and categorize meeting minutes for easy reference. Return finalized meeting minutes to participants in a timely manner.
- Provide administrative support for JCCC’s Procurement Card (P-Card) and travel programs, including processing credit card applications, processing expense reports, reviewing required documentation submitted with credit card transactions, and communicating with departments across campus if additional documentation is needed. Answer questions regarding procedures and processes related to travel and reimbursement policies of expenses related to same-day travel, overnight travel, candidate travel, and donor expense reimbursement.
- Answer phone calls, transfer callers to the appropriate parties, and take messages in a prompt and courteous manner.
- Enter departmental purchase requisitions by completing the established forms and providing details related to items needed, quantity, specifications, and any other required relevant information.
- Monitor office supply levels and place orders to replenish supplies for the department.
- Initiate and coordinate requests for service and/or maintenance as issues arise.
- Compile and maintain accurate and complete records and prepare reporting related to departmental activities, files, and information. Reconcile Accounts Payable trial register report and request corrections or cancellations as required. Conduct research as needed.
- Enter data into various systems and spreadsheets with attention to detail and accuracy, including performing the Internal Revenue Service (IRS) matching process for new vendors and completing vendor maintenance requests.
*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.
Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.
