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Transcript Assistant

Apply now Job no: 493970
Work type: Part-time Regular
Location: Overland Park Main Campus
Categories: Administrative Support

Posting Job Title

Transcript Assistant



Student Success & Strategy


Position Type

Part-time Regular


Number of openings



Job Summary

The Transcript Assistant receives and prepares college transcripts for articulation by teammates and will receive and process high school transcripts. The Transcript Assistant will interpret and apply the principles of FERPA to all student records for communication and verification of information.

Responsibilities of the Transcript Assistant also include assisting applicants in completing the application for admission, then reviewing applications to make admission decisions based on Kansas state statute and policies of the Kansas Board of Regents and JCCC. This position enters, verifies, examines, evaluates and reviews complex academic records and credentials of a significant number of applicants using numerous student information systems.

This position also provides excellent customer service to a diverse community by phone, email, mail, and in person as questions arise from students regarding their admissions status. The Transcript Assistant will professionally collaborate with other enrollment management departments to provide advisory assistance. This position will also be a back up to the front desk on the third floor of the Student Center. The Transcript Assistant works with colleagues in documenting office policies, practices, workflows, and projects including the creation or maintenance of job-related workflow documents, job aids, business practice and training guides. This role could require assisting with other admission-related functions, including numerous aspects of student academic record evaluation, data management and testing, imaging and document processing.

During peak seasons, evenings and/or weekend hours may be required.


Required Qualifications

Associate's degree
1 year experience working with student records or other confidential materials
Experience working on a team in a diverse environment
Experience in a position working with significant data entry
Strong communication skills
Strong organizational skills
Strong attention to detail
Computer competency including proficiency with Microsoft Office (Word/Excel/Outlook)


Preferred Qualifications

Bachelor's degree
Experience working in Banner
Experience working in the admissions office at a regionally accredited institution of higher education


Required application documents


Cover letter - Tell us what your career goals are for the next 3-5 years and what interests you most about this part-time position. 


Hours per Week



Work Hours/Days

Monday-Friday, noon-5 p.m.


Salary Grade Level




$15.24 per hour



Overland Park Main Campus



Every employee of the college is expected to treat all members of the college community with dignity and respect demonstrating professional, courteous and respectful behavior and engage in constructive conflict resolution, when needed.

In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

Johnson County Community College welcomes the application of any qualified candidate and does not discriminate on the basis of race, color, age, sex, religion, marital status, national origin, disability, veteran's status, sexual orientation, gender identity, genetic information or other factors which cannot be lawfully considered, to the extent specified by applicable federal and state laws.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email

For a summary of all disclosures (Background check, Clery Act, ADA, EOE, etc.) refer to the links on our Career page.

Advertised: Central Daylight Time
Applications close: Central Daylight Time

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